e-invoice with b.invoice

Your electronic invoice

We process your electronic invoices!

We send and receive your electronic invoice using b.invoice. On this page you will learn more about our approach and the services we can offer for your invoicing.

What is b.invoice?

b.invoice is our solution for all your electronic invoicing processes. We optimize, automate and digitize your invoice processes with all your B2B-, B2C- and B2G-partners.B2B, B2C und B2G. b.invoice converts, sends and receives every invoice according to the current technological and legal standards. This means that b.invoice can easily send electronic invoices in the new XRechnung format to public clients via BESITEC’s own PEPPOL Access Point.

Which functions does b.invoice offer?

Processing, conversion, sending and receipt of electronic invoices

As BESITEC is a certified PEPPOL Access Point Provider, you can
exchange invoices with b.invoice via the PEPPOL network.

Conversion of your outgoing invoices into the format required by your partners. We support the following formats with b.invoice:

    • XRechnung
    • EDIFACT
    • XML
    • IDoc
    • PDF
    • Other specific in-house formats

Using our b.invoice web platform (web.invoice) you can manually create and send an X-invoice regardless of the system.

    • Personal web.invoice access
    • Manual creation and dispatch of XRechnungen
    • Manage and view your electronic invoices
    • Manage your business partners
    • Various dashboard functionalities

Why e-invoice with b.invoice?

With the implementation of Directive 2014/55 / EU, electronic invoicing will become mandatory when you work with B2G companies in Germany from 27. November 2020.

According to a study by the Swiss industry expert Billentis, you can reduce your costs by up to 64% by switching to e-invoicing!

    • More efficient processes and faster invoice processing
    • No printing, postage and shipping costs
    • Lower personnel costs through automated processing

The automation generates considerable time savings:

    • Manual data acquisition and corrections are no longer required
    • No postal delivery time
    • Internal processing times are reduced

b.invoice is flexible, state-of-the-art and can be adapted to our clients’ individual requirements, even after implementation:

    • Individually designed according to our clients’ needs
    • Automatic implementation with regard to the changing legal framework
    • We keep b.invoice technically up to date
    • BESITEC is a member of VeR (Association of electronic invoices)

b.invoice ensures high security standards:

With our b.invoice product our clients get comprehensive e-invoicing solutions from a single source.

With the help of b.invoice our clients can send invoices to your worldwide business partners. We continually adapt b.invoice country-specifically according to the respective national requirements and regulations.

By switching to e-invoicing, our client will not only save paper, but also reduce environmentally harmful CO² emissions in the production process and the omitted postal mailings.

What is web.invoice?

With the help of web.invoice our clients can use numerous functions of b.invoice, such as e-invoicing, XRechnung, PEPPOL and format conversion and won’t need a network protocol to transfer files. Our clients create and manage X-Rechnungen with partners in a user-friendly and location-independent manner using our web application. With a personal web.invoice access (which requires no furhter installation), creating and sending of X-Rechnungen is possible immediately. Furthermore web.invoice offers the reliable and transparent administration of your business partners and has various dashboard functions.

How do b.invoice and web.invoice work?

b.invoice is our solution for your electronic invoicing processes and acts as a transfer tool between your invoicing system and those of your invoicing partner. Regardless of the format and source of your invoice, you can provide it to us using one of the following transmission protocols: Email, ftp, sftp, oftp2, API / web service. Alternatively, you can also send the invoice via our web.invoice platform.

After receipt of your invoice, your invoice will be checked in accordance with §14 UStG and other desired content, converted into the required format and optionally digitally archived. The transmission takes place via EDI, using our b.edi product. If your partner has a PEPPOL Access Point, you can easily send your invoice via our certified PEPPOL Access Point. The invoice recipient receives your invoice in their desired invoice format, for example in the X-Invoice format, XML or in another format. Alternatively or additionally, the desired format can also be an invoice file in PDF format.

How much is b.invoice with PEPPOL?

The PEPPOL package includes access to our PEPPOL access point and the electronic exchange of messages. The initial set-up costs are € 225.

Starter

25€ per month

up to 100 messages

Number of messages exchanged with all business partners per month

Premium

50€ per month

up to 1000 messages

Number of messages exchanged with all business partners per month

Individual

price on request

> 1000 messages

Number of messages exchanged with all business partners per month

You are looking for another package? Then please contact us and we will jointly find a solution!

How does a business case with b.invoice look like?

What is the situation?

Zerhusen company maintains a business relationship with the Bundeswehr in the B2G area. The Bundeswehr is the subordinate division of the German Federal Ministry of Defense and is therefore a publicly contracting authority of the Federal Government. As of 27 November 2020, the exclusive obligation for purely electronic invoicing will apply to federal suppliers after implementation of EU Directive 2014/55. The federal government’s receiving agencies may reject all paper-based invoices or invoices that are submitted as PDF as from this date.

How to proceed?

Our analysis of the invoice processes is the basis for the further procedure, the development and the implementation of b.invoice. The result of the analysis is that company Zerhusen’s invoice module generates its invoices in customer-specific XML format and the Bundeswehr will only accept X-invoices in the future. We also found out that the Bundeswehr has a PEPPOL access point and that it is clear that the transfer of the bills via the PEPPOL network will work.
In close collaboration with both business partners, the specifications and target invoicing processes were defined as follows: b.invoice is used to translate the invoice in the customer-specific XML format into the X-invoice format required by the Bundeswehr. The transmission path from Zerhusen to b.invoice takes place via sftp and from b.invoice to the Bundeswehr via the PEPPOL network. BESITEC and the Bundeswehr have a PEPPOL access point and can therefore communicate directly with each other and exchange invoices.

What is the result?

The translation of the invoice from the customer-specific XML into the target format and the technical setup for the sftp transmission is the major part of the development. During development phase there was a constant exchange with Zerhusen, so that the invoice was converted correctly. After the translation and installation of the technical setup, the newly created processes were tested with the partners involved and, after successful testing, implemented in the productive systems.
The result is a newly created invoicing process, in which Zerhusen converts electronic invoices using b.invoice and sends them automatically to the Bundeswehr via the PEPPOL network.

 

Worldwide b.invoice projects

Our b.invoice customers

Why BESITEC?